Mayor Chada called the meeting to order with Knutson, Hohbach, Moody, Ackman, D Moe and L Leibfried (BNSF) in attendance.

Reports:

W/S: Knutson will obtain a metal detector.  Discussion was held on rental property and the off & on charges as tenants move out.  The ordinance will be amended to specify that the landlord will pay any fees acquired by shutting off and turning on the water.

Grounds: Discussion was held on the lack of projects for experience works employee.  Ackman and Knutson will notify the people involved.

Streets: With a motion by Knutson, 2nd, Moody the board approved the following resolution to comply with a request from the county highway department.

Resolution #2008-2:

WHEREAS, City of Letcher desires the construction and improvement of the road and/or bridge as hereinafter described:
Location: Various City Streets
Type of Construction: Traffic Control Signing

AND WHEREAS, City of Letcher is obligated and hereby agrees to provide proper maintenance as required by the Federal Highway Act as amended and supplemented thereto for the project after construction is completed and to regulate or cause to be regulated the installation of utility facilities within the limits of the right-of-way of the proposed project in accordance with the State and Federal requirements.

NOW THEREFORE BE IT RESOLVED:
That the South Dakota Department of transportation be and hereby is authorized and requested to program for construction, in accordance with the “Secondary Road Plan” and the State’s Standard Specifications for Roads and Bridges,” the project described.

Estimated Cost of Project Including Engineering: $50,000
STP Funds: NA
Local funds (if needed to meet construction year): NA
Proposed Year of Construction 2011 or 2012

Vote of City Council Yes 3  No 0

Dated at Letcher, SD, this 3rd day of December 2009

Attested:
Mark Chada, Mayor
Shelley Knutson, Trustee

Lynn Leibfried, BNSF, met with the board to discuss the closing of Iowa Street allowing full funding for crossing lights on Main Street at the railroad crossing.  A resolution will need to be passed and a public hearing held.  The board will continue with these items after the first of the year.

Eco Development: Knutson shared information obtained at meetings in Mitchell.  The economic development board has decided to call the organization LEAD (Letcher Economic And Development).  The next meeting will be held on January 28th.

Horizons/LCDF quarterly meeting will be held December 17th at Forestburg.

Financial: Reports were presented and approved with a motion by Moody, 2nd Knutson. Ackman requested an increase in rent to cover the expense of broadband internet in the office.  A motion by Knutson, 2nd Moody was made to increase rent by $30.00 per month.

A motion was made by Knutson, 2nd Moody to approve the November 3rd minutes as read.

Old Business: A motion by Knutson, 2nd Moody was made to approve Ordinance #64 (Separate Publication)

New Business: A motion by Knutson, 2nd Moody was made to approve the following Liquor Licenses:
Buckshots Roadhouse RL 5293 & PL 4740  
Jake’s Lounge RL 6200 & PL 4660.

The 2009 meeting dates were set as follows: Jan 7, Feb 4, Mar 4, Apr 6, June 3, July 6 (may change), Aug 5, Sept 9 (may change), Oct 5, Nov 4, and Dec 7 with  a motion by Moody, 2nd Knutson.

A motion was made by Moody, 2nd Knutson to approve the following claims for payment: Gen: Menards $57.48 CC, Fritz Mentele Const. $1346.40 blading, Sanborn Weekly $54.45 printing, Brooks Oil $358.40 CC, Sign Pro $42.40 streets, Santel $34.50, NW Energy Street $351.85, CC $162.71, Quill $61.48 office, Paulson Sheet Metal $674.42 CC furnace, Miedema $128.00 garbage, Buckshots $159.47 fuel, Fire Reserve $12.50 Water, LVFD $20.00 water, wages $833.00; W/S: USDA $156.00, NW Energy $91.27, Larson & Nipe $122.00 easement correction, Brooks Oil $507.50 propane, Postmaster $42.00, Quill $61.48 supplies, DRW $1842.00, SD Dept Rev $24.00, Santel $39.42 phone $34.74 library, Wages $438.66; Fire: Santel $27.04, Buckshots $25.11, Town $1200.00 CC rent

Correspondence was presented to the board.

The next meeting date is set for January 7, 2009.

There being no further business the meeting was adjourned.

Mary Ackman
Finance Officer