Mayor Chada called the meeting to order with Hohbach, Ackman, Moody, M Luckett, K Hoffman, B Odens, and S Odens in attendance.

Reports:

W/S: BP and Pool have been winterized.  Discharge permit has been mailed.  Tennant delinquencies and landlords were discussed.  The board stressed that according to the ordinance utilities would not be reestablished at the location until the bill was paid.  Both landlords had agreed to pay the bill for usage, but not the finance charges.  The board was in agreement with this and upon payment less finance charges the utilities may be turned on.  Ackman was instructed to notify the landlord when ever a bill becomes delinquent rather than waiting.  Apparently someone entered the water house and opened the circuits boxes which set the automatic shut off off causing the water tower to over run. 

Grounds: The board discussed various project for maintenance people to work on.  It was decided that Knutson will act as the supervisor for maintenance employees.  A bid was received from curbing edge for edging around Rossy park playground equipment.  Ackman completed a Wal-Mart grant and was directed to accept the bid of $624 from Curbing Edge.  With the assistance of the Letcher Community Club and the ALM grant we have received $6,000 toward the bathroom.  Work is being completed by volunteers whom we are very grateful for.

Nuisance Violations: Two locations were discussed and Ackman was directed to notify property owners of a deadline for projects to be rectified.  A third property was discussed and will be notified that baling rights have been revoked.  A property owner whose property had been mowed by the town and has not made an attempt to pay the bill will be notified that we will proceed with the collection process.

Eco Development: The board was briefed on the progress being made and the upcoming meetings.

Horizons/LCDF: Ackman gave a rundown to the board in regards to a citizen’s suggestion that we implement a “Letcher Bucks” campaign.  The board was in favor and suggested that we approach the LCDF to see if they would consider spearheading the project.

Financial reports were presented and approved with a motion by Knutson, 2nd Moody.

Minutes from the September 3rd meeting were read and approved with a motion by Knutson, 2nd Moody.

Old Business: Ackman will meet with a representative from the state and BNSF sometime in the near future.

Discussion was again held on revising the section regarding the height of vegetation with in city limits.  It was decided that all property owners will be notified in the spring that the new ordinance is 7” with a seven day time frame for rectification.  Ackman is unable to get a clear ruling on if the property owner will have to be notified each time or if once is sufficient.

District III has completed the first revision of ordinances and are continuing the review process.  They are also willing to assist with an annexation process.

New Business: B Odens and S Odens met with the board in regards to their application for a dog kennel within city limits.  This is a county ordinance that the town board was asked for an input.  After much discussion the Letcher Board felt that they would be setting a precedent by allowing this one for small dogs and felt the recommendation to the county would be that we are not in favor of a kennel within city limits.  Ackman will contact Mark Meyer with the decision.

Identity Theft Program:  The board has to meet compliance by November 1, 2008.  A motion by Moody, 2nd Knutson was made to implement the following resolution:

            WHEREAS, Section 114 of the Fair and Accurate Credit Transactions Act of 2003 (16 C.F.R. S 681.2) requires all municipalities that operate utilities to develop an Identity Theft Prevention Program;
            NOW, THEREFORE BE IT RESOLVED THAT the Town of Letcher hereby appoints Shelley Knutson as Program Administrator, with authority to develop, approve, and implement an Identity Theft Prevention Program.

Family history requests seem to be multiplying.  Ackman has directed several to V Moe as she has been working on Sanborn County history.  She has requested assistance with the cost of mailings and the board has agreed to cover these expenses with a motion by Knutson, 2nd Moody.

Ackman informed the board of notification that the easement for the lift station had been filed with the wrong Section.  She is working with Larson and Sanborn county Title to rectify.

A motion was made by Moody, 2nd Knutson to approve the following claims for payment: LSY: NW Energy $8.00 lights; FIRE: Santel $27.04, R Moe $15.00 training, Buckshots $52.27 fuel; GEB: Buckshots $150.00 fuel, Postmaster $43.17, Buckshots $18.00 meals, H Steinmetz $45.00 tractor/saw, Santel $36.13, NW Energy $357.19 street $209.09 CC, Brooks Oil $20.00 antifreeze, Sanborn Journal $66.43 printing, D&B Electric $11.50 CC lights, Menards $112.20 paint, $23.34 parks, $22.68 grounds, $6858.79 restroom, Buckshots $150.14 fuel, JAHWCK $675.00 grounds, H Steinmetz $70.00 tractor/trailer, ,IRS $1581.76,  Wages $2360.46; W/S: Miedema $128.00 garbage, Santel $39.42 phone $34.74 internet, D&B Electric $333.12 waterhouse, DRW $2298.40, NW Energy $87.66, SD One Call $4.75, M Ackman $21.28 certified mailing, Postmaster $42.00, IRS $218.04, Office $2110.41,  Wages $438.67.

Correspondence included a letter from Senator Johnson and the election workshop.  The next regular meeting is scheduled for November 3, 2008.

Mary Ackman
Finance Officer