Mayor Chada called the meeting to order at 7:00 pm with Hohbach, Ackman, Knutson, Fouberg, and Moody in attendance.

Added to the agenda was gravel under streets.

Reports:

W/S: Lead & Coppers will be run again, discharge permit renewal process has begun, and pit full of water is drying out.

Grounds: The employee notebook is not working, items from July 7th meeting have not been completed, swing set behind CC may stay, Fire pits done, North Masonry grill bid over $2,000 tabled for now, Bathroom/Storage estimate about $10,000 will proceed.

Violations: Trailer give to Sept. 1st; send GP and LP letter, railroad settlement for mowing will be split.  Discussion was held on amending the portion regarding mowing to 8 inches and 7 days to avoid situations such as we got into this spring with a two week notification.

Streets: Fouberg explained the need for gravel and was instructed to proceed with gravel placement as soon as possible.

Eco Development: Still waiting for Lambert to schedule meeting

Horizons: LCDF has received the final payment from this awesome program.  The Sanborn Central Horizons group received a laptop and printer to be stored at the Letcher Library for public use.

LCDF: Upcoming meeting this week

Financial: Discussion was held on 2009 budget lines.  Presented financial reports were approved with a motion by Moody, 2nd Knutson.

The August minutes were approved with a motion by Knutson, 2nd Moody.

Old Business:

A CD in the amount of $2200 was purchased for the 175th planning committee to use as start up funds. 

The web site has been updated.  The board was asked to check out www.letchersd.com and see what additions or corrections they would like made.

New Business:

A motion was made by Moody, 2nd Knutson to adopt Resolution 80408.

Discussion was held on state and railroad contacts that have been made to attempt to better identify the railroad crossing on Main Street.  The board was informed that lights such as on 241st street cost approximately $200,000 with our share 20%.  If we close a crossing it may be possible for the state to place one on Main Street.  It is very likely that once the new rail is completed trains will be passing in excess of 40 mph.  Ackman has contacted the railroad and the state, but as of today has had no firm response.  She has been informed that a railroad representative from Minneapolis will be contacting her.

Discussion was held on bidding propane and it was decided that we would use Brooks Oil to fill tanks at his going rate for each fill.

The following claims were approved for payment:  Gen: B Ackman $100 pits, T Moody $100.00 mopping, H Steinmetz $70.00 tractor, Menards Bathroom $1350.89 – Pits $84.54 – Grounds $53.75, Santel $39.35, Buckshots $171.40 fuel, Hoffman Digging $225.00 streets, Huron Culvert $228.06 streets, MJ Aviation $78.75 grounds, Brooks Oil $252.00 fuel, Scott supply $60.35 repairs, Miedema $128.00 garbage, VanDiest Supply $1827.00 West Nile, J Hemminger $231.50 West Nile, Trend Micro $44.90 software, Sanborn Weekly $88.11 printing, Sanborn Cty Conservation $26.50 trees, Clarke Mosquito $515.34 West Nile, Clayton’s Repair $322.77 repairs, NW Energy $336.65 streets $194.17 CC, Daily Republic $38.80 ad, wages $1951.51; Fire: Buckshots $121.51 fuel, Santel $27.04, Sanborn Weekly $7.90 printing: LSY Artesian CIA $240.74 supplies, NW Energy $60.18, T Moody $50.00 bathrooms; W/S: USDA $156.00 loan, NW Energy $107.77, SD Dept Rev $84.00 testing, DRW $2486.00, M Ackman $10.64 postage, Postmaster $42.00, General $4500.00 reimbursed expenses, Santel $50.41, USDA $5000.00 principal, wages $438.66.

Correspondence shared with the board included: SDML Conference, Great Sept Get Away, and Elected Officials Packet.

The next regular board meeting will be held September 3, 2008.

There being no further business the meeting was adjourned.

Mary Ackman
Finance Officer