Mayor Chada called the meeting to order with Ackman, Knutson, Moody, Hohbach and Ed Hoffman in attendance.  Others attending were H Steinmetz, Rich M, Don M, and representatives from Northwestern Energy R Gogolin & C Fergen.

Discussion was held on the new sub station that Northwestern Energy will be installing on the east side of town.  Citizens expressed concern with drainage in the area, but were assured that NW Energy intends to be “good neighbors”.  We thank them for taking the time to put rumors to rest.

Reports:

W/S: Hohbach has almost all the parts necessary to repair the hydrant, the drinking water report is almost complete and ready for distribution. 

Streets: Discussion was held on concerns about the amount of pulling of gravel from the edge and the dip on Main Street needs to be opened to allow proper drainage.  The post office has requested that the alley behind them be bladed.  Much discussion was held on the closing of Railway Avenue.  Ackman researched the proper procedure for doing this.  SDCL 9-45-10 states that a street may only be closed upon petition by property owners.

Grounds: The board increased the hours for grounds maintenance to 20 per week for both S Fouberg and H Steinmetz.  Some spring projects were discussed and Knutson will instruct employees.

Violations: Ackman will start measuring and notifying property owners in violation of mowing requirements after the water bills have been mailed.  Property owners not receiving a water bill have already been notified.

A motion was made by Knutson, 2nd Moody, to approve the April 3, April 6, and April 21, 2009 minutes.

Old Business:

Discussion was held on delinquent accounts and how the current method of disconnection isn’t keeping accounts out of the 90 day column.  Currently patrons are notified by certified mail when the account hits the 61-90 delinquent column.  They are not disconnected until the 30th day of the following month.   A motion was made by Moody, 2nd Knutson to disconnect on the 30th day of the month, when an account falls into the 61-90 day column with notice sent by certified mail.

Discussion was held on increasing water rates to those who reside outside of town.  A motion was made by Knutson, 2nd Moody to increase the rates as per resolution #2009-5 (Separate publication).

A motion was made by Moody, 2nd Knutson, to approve the following claims for payment: W/S: DRW $1741.20, NW Energy $127.22, SD Dept Rev $12.00 testing, Quill $83.99 supplies, Santel $74.26 Library $34.74 Phone $39.52, Postmaster $44.00, USDA $156.00, Wages $438.66; FIRE: Central SD FF $51.00 dues, Cor-Insurance $157.00 W/C, ACS Software $105.00 reporting, R Moe $44.30 supplies, Santel $27.04, Buckshots $30.77 fuel; GEN: NW Energy $347.38 Street $145.66 Cc, Huron Culvert $264.65 culvert, Quill $83.98 supplies, McFarland Supply $97.55 bathroom, Sanborn Weekly $49.51, Menards $1327.35 bathroom, Clayton’s Repair $253.07 repairs, T&T Services $125 Culvert $1165.62 bathroom, Santel $34.91, Chada Construction $418.00 gutters, T&T Services $230.00 snow, H Steinmetz $93.45 culvert, Quill $4.41 supplies, P Farmer $156.94 bathroom, D VanOverschelde $132.40 planning, SD Specialty Producers $35.00 dues, M VanLaecken $105.99 improvements, Wages $2549.74.

The board would like to thank Amy Moody for serving as a Trustee and hope that she will consider doing so again in the future.

There being no further business the board adjourned to reconvene as a new board.

Chada, Knutson, Hoffman, and Ackman took the oath of office.

Motion by Hoffman, 2nd Knutson to appoint Mark Chada as Mayor.

Motion by Hoffman, 2nd Knutson to declare the Sanborn Journal as the official newspaper.

Motion by Knutson, 2nd Hoffman to declare CorTrust Bank and SD FIT as official depositories.

The next meeting will be held June 3, 2009.

There being no further business the meeting was adjourned.

Mary Ackman
Finance Officer