Mayor Chada called the meeting to order at 6:30 with S Knutson, D Hohbach, and M Ackman in attendance.  Eddie Hoffman, Susan Tracy (SDDOT), Tiffany Hoffman, Mary Luckett, and Cecil Luckett were visitors.

Reports:

W/S: New discharge testing equipment is in.  Non-working meter will be worked on Friday.  Ackman was directed to gather more information on SEMS software from SDRWA.

A motion by Chada, 2nd Knutson, was made to approve Ordinance #65 clarifying landlord/tenant responsibilities.  (Separate publication)

Streets: Discussion was held on the drainage problem on Main Street.  Hoffman will see what can be done.

Grounds: Time Sheets were reviewed for grounds and library.  Discussion was held on possible projects for grounds people during this off time.  It was decided that grounds maintenance will be limited to 10 hours a week, unless instructed by the board for snow removal.  A bill from Scott’s Supply was also discussed.  Mary Lucket was approved ($200) to continue with the flower project on Main Street.  If other sources of funding cannot be found, the general fund will reimburse.

Violations: Discussion was held on vegetation burning, salvage clean up, and dog complaints.  A newsletter will be sent out with the water bills asking people to be considerate with dogs running at large and keeping dogs off private property while walking.

LEAD – Meeting February 25th

LCDF/Horizons – Meeting February 18th

Financial reports were limited but approved with a motion by Chada, 2nd Knutson.  The annual report is almost complete.

Motion by Knutson, 2nd Chada was made to approve the minutes of the January 7th meeting.

At 7:00 pm a Public Hearing was held to discuss the closure of the railroad crossing on Iowa. Susan Tracy was available to answer questions.  We will need to make sure the street is properly platted, and agreements have been made for underground utilities.  A motion was made by Chada, 2nd Knutson to close Iowa Street Crossing in exchange for 100% funding for railroad crossing signals at Main Street.  Discussion was also held on the damages to the street due to railroad equipment and repairs.

Old Business:

Sanborn County Conservation will present a rough plan on February 23rd for Lake assistance.  Election was discussed with the possibility of Moody choosing to not run.  The Legion has not returned the lease yet.

New Business:

SD Towns and Townships are requesting membership.  It was decided to not join this year.

Eddie Hoffman asked about the availability of a brown bag permit for the Volunteer Fireman’s Poker Tourney on March 28th.
           
Correspondence: District III street map was presented and will be returned with no changes.

The following claims were approved for payment with a motion by Knutson, 2nd Chada: FIRE: Santel $27.04, LVFD $1860 volunteers, Postmaster $42.00, Brooks Oil $151.30 maintenance, LA Svc $98.00 maintenance, Miedema Sanitation $144.00 garbage, Buckshots $175.49 fuel, M Ackman $200.00 volunteer; W/S: NW Energy $197.36, Brooks Oil $878.60 propane, Santel $39.29 phone $34.74 library, General Fund $26.94 postage, Sioux Valley Environmental $328.39 lagoon, DRW $1783.20, Postmaster $42.00, SD 1 Call $4.75 program expense, wages $438.66; Gen: Cor-Insurance $1158.00 refund reimbursement; Postmaster $26.94, Santel $39.30, Scott Supply $15.10 repairs, Menards $145.20 bathrooms, Sanborn Journal $90.94 printing, NW Energy $163.99 CC $415.24 Streets, Moody Trucking $200.00 grounds, Brooks Oil $789.00 propane, Sal’s Drive Inn $200.00 Horizons, Putnam’s Hunting Shack $74.90 Horizons, Peggy Haskell $245.40 Horizons, Buckshots $50.00 fuel, wages $1830.55.

The next board meeting will be March 4, 2009.

Mary Ackman
Finance Officer